Executive Assistant

Executive Assistant to General Manager

Are you an experienced Executive Administration Professional looking for a rewarding opportunity?

• Supportive team environment
• Dynamic and rewarding role
• Full time in office position

About the Role

An exciting job opportunity has arisen for a dynamic individual with experience in a high functioning Executive Administrative position to join our Executive team.

Norwest Private Hospital is seeking an Executive Assistant who will take initiative and anticipate key events, taking actions to enable the smooth running of the executive office. You will be highly competent in managing complex and frequently changing schedules, build strong relationships, be highly organised and manage sensitive information in a confidential manner.

You will be supporting a fast paced, high energy executive professional, with a broad portfolio consisting of internal and external stakeholders. Due to the nature of the role, you will be required onsite.

About Us
Norwest Private Hospital is a leading high-level tertiary healthcare facility that specializes in acute surgical, medical and maternity services and is one of Sydney's leading private hospitals.

Located in the rapidly developing North West corridor in Sydney, Bella Vista and within the Western Sydney Local Health District including Blacktown, Mount Druitt and Blacktown public Hospitals. Norwest is operated by Healthscope, a leading provider of private healthcare in Australia.

The high acuity hospital has 277 acute medical, surgical and maternity beds, including a 19 bed ICU, 32 bed CCU, 19 theatres (Main theatres, Robotics Theatre, Cardiac/Vascular Hybrid and Cath Lab and Endoscopy theatres), Day Oncology and a 24/7 Emergency Department.

Key Responsibilities

Provide organisational and administrative support to the GM to enable them to execute the role efficiently.

• Including diary management, liaising with internal, external and international personnel regarding complex diary and meeting management.
• Coordinate executive communications, including, taking calls, responding to emails, drafting correspondence, oversee the creation of documents, minute taker and distribution of minutes, various reports and presentations
• Maintaining an organised filing system of paper and electronic documents
• Contribute to a team environment, working collaboratively in sharing and generating ideas, empowered to achieve outcomes.
• Support the credentialling officer with doctor accreditation as required.

Essential Criteria

• Experience in an Executive Assistant role (preferred but not essential)
• Advanced computer skills in MS Office (Outlook, Word, Excel and PowerPoint)
• Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast paced environment
• High level attention to detail, including in written materials
• Strong organisational and time management skills with the ability to multitask
• Outstanding customer service
• Excellent interpersonal and communication skills
• Advanced skills and demonstrated experience in the use of Microsoft Office (Word, Excel, Outlook) & KRONOS System
• High level of confidentiality
• Ability to work autonomously and within a team
• Ability to follow instructions and take directions
• Previous administrative experience in a hospital/health care environment is desirable

Why Healthscope?
When you join Healthscope, you become part of our Community of Care.

Our people are at the heart of our organisation – no matter the role, every day our people make a difference to the lives of our patients and their families. We work together to create positive, memorable experiences, alongside our quality care, in every moment of every day.

As the only national private hospital operator and healthcare provider in Australia, our 42 sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for. Healthscope opens the door to endless opportunities for our people, giving them the flexibility to work across one or multiple hospitals across our network.

We encourage the pursuit of continuous professional development and education and support our people to grow and flourish securely.

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us.

While our hospital network is vast, Healthscope is a family. We support each other, we share learnings, celebrate successes and face challenges together.

Come and be the difference in our patient’s lives.

Applications close: 18 October 2024

To Apply: Please click on the 'Apply' button to be taken to our online application form. For any questions, please reach out to recruitment@healthscope.com.au