Executive Assistant

• Supportive team environment
• On-going full-time role
• Gain access to fantastic healthscope employee benefits, fitness + retail discounts and more!

About the role

An exciting job opportunity has arisen for a dynamic individual with experience in a high functioning Executive Administrative position to join our Executive team.

Newcastle Private Hospital is seeking an Executive Assistant who will take initiative and anticipate key events, taking actions to enable the smooth running of the executive office.

You will be highly competent in managing complex and frequently changing schedules, build strong relationships, be highly organised and manage sensitive information in a confidential manner.

You will be supporting a fast paced, high energy executive professionals, with a broad portfolio consisting of internal and external stakeholders. 

Due to the nature of the role, you will be required onsite full-time.

About us

Come and join our expert team of surgeons, specialist doctors, dedicated nurses and allied health professionals at Newcastle Private Hospital.  We are a 189 bed, acute, private hospital facility co-located on the John Hunter Campus at Rankin Park. The hospital has 11 theatres including a hybrid theatre and a 15 bed Intensive Care Unit.

We also have a cardiac suite including a cardiac catheter laboratory and a 16 bed Coronary Care Unit. A private maternity suite including 6 birthing suites and a special care baby nursery is available for families in the Newcastle region. Newcastle Private Oncology Centre provides specialty care for individuals and their families/carers undergoing all aspects of cancer treatment and care with both an inpatient unit and day infusion lounge.

As an Executive Assistant your responsibilities will include:

• Diary management, including liaising with internal, external and international personnel regarding complex diary and meeting management.
• Coordinate executive communications including taking calls, responding to emails, drafting correspondence, oversee the creation of documents, minute taker and distribution of minutes, various reports and presentations
• Maintaining an organised filing system of paper and electronic documents
• Contribute to a team environment, working collaboratively in sharing and generating ideas, empowered to achieve outcomes.
• Efficient and accurate management of VMO credentialing – training will be provided in this area
• Management of Hospital feedback systems

Selection Criteria Essential:

• Experience in an Executive Assistant role (preferred but not essential)
• Previous administrative experience in a hospital/health care or medical environment is desirable
• Previous experience with Doctor credentialling practices & software
• Advanced computer skills in MS Office (Outlook, Word, Excel and PowerPoint)
• Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast paced environment
• High level attention to detail, including in written materials
• Strong organisational and time management skills with the ability to multitask
• Outstanding customer service
• Excellent interpersonal and communication skills
• Advanced skills and demonstrated experience in the use of Microsoft Office (Word, Excel, Outlook) & KRONOS System
• High level of confidentiality
• Ability to work autonomously and within a team
• Ability to follow instructions and take directions

Applications close:  23rd April 2025

To Apply: Please click on the 'Apply' button to be taken to our online application form. For any questions, please reach out to recruitment@healthscope.com.au 

More Information: Our commitment to quality and safety for our patients, staff and visitors is our highest priority. Applicants will be required to provide a current National Police check, WWCC (where applicable) and Evidence of right to work in Australia prior to appointment. Staff in patient contact roles will be required to provide proof of immunity to specified infectious diseases as a Category A Healthcare worker.

Why Healthscope?

When you join us, you become part of our Community of Care. Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. As a Healthscope employee, you’ll gain access to:

• Flexibility to work across one or multiple hospitals across our network.
•    Continuous professional development, education & support provided to encourage growth 
• Access a range of unique employee discounts and programs

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us . A career with Healthscope means more; Come and be the difference in our patient's lives.