Executive Assistant

• Executive Assistant
• Parking included
• Full time, Fixed Term 12 months

Are you an experienced Administration Professional looking for a rewarding opportunity?

About the role

Brisbane Private Hospital is seeking an experienced Executive Assistant to join our busy executive office on a full time, fixed term basis for 12 months.

This role is responsible for directly assisting the Executive Team with all business matters, displaying exemplary customer service at all times, and providing administrative support for the executive team as required. Brisbane Private Hospital is in a growth phase, and this role is critical to supporting the strategic and operational trajectory of the hospital.

About us

Set at the top of Wickham Terrace, Brisbane’s busiest medical precinct, above the Roma Street Parklands in the heart of the CBD, Brisbane Private Hospital is an acute and rehabilitation hospital with 181 beds, 17 operating theatres and dedicated surgical, ICU and rehabilitation wards. Brisbane Private Hospital specialises in, Orthopaedics, Neurosurgery, Spinal surgery, ENT, Pain and Rehabilitation medicine with additional specialties including Plastics, Urology, General Surgery and Oral and Maxillofacial Surgery. Brisbane Private Hospital also delivers a leading private drug and alcohol program, Damascus Health Services, from its dedicated drug and alcohol rehabilitation unit.

Key Responsibilities:

• Assist Brisbane Private Hospital’s Executive Team with all business matters. 
• Manage the GM’s mailbox by reviewing all emails, flagging any requiring urgent action.
• Manage incoming calls to the Executive office by screening, delegating and responding to calls on behalf of the Executive Team.
• Coordinate extensive diary management for the Executive Team, ensuring daily commitments are appropriately prioritised and meet the priorities of the business imperatives. 
• Establish and maintain effective working relationships with senior managers across Healthscope, Visiting Medical Officers (VMOs), employees and external stakeholders, liaising with and resolving issues without escalation to the GM or DON. 
• Assist Senior Leadership Team with daily enquires and provide support / training where required.
• Manage domestic travel arrangements, including flights, accommodation and car hire.
• Successfully organise meetings and workshops, and strategy days.
• Manage extensive commercial card and general expenditure for the GM. 
• Liaise with Healthscope IT to facilitate IT Solutions onsite. 
• Manage ad-hoc projects as required.
• Maintain management of documentation, records and office systems for ease of access of information used by the Executive Team.

Essential criteria:

• 5 years executive administration experience in a busy and professional environment
• Advanced computer skills in MS Office (Outlook, Word, Excel and PowerPoint)
• Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment
• High level attention to detail
• Strong organisational and time management skills with the ability to multitask
• Outstanding customer service
• Excellent interpersonal and communication skills
• Strong written skills
• Ability to work autonomously and within a team
• Ability to follow instructions and take directions
• Previous administrative experience in a hospital/health care environment is desirable

Why Healthscope?

When you join Healthscope, you become part of our Community of Care. Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. As one of the largest national private hospital operator and healthcare provider in Australia, our 36 sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for.

Benefits:

• Flexibility to work across one or multiple hospitals across our network
• Discounted health insurance (perm employees)
• Continuous professional development, education & support provided to encourage growth
• Gym Passport
• Maxxia reward Program
• Salary Sacrifice and novated lease options
• EAP Services

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us.

Come and be the difference in our patient's lives.

Applications close:  13^th April, 2026

To Apply:  Please click on the 'Apply' button to be taken to our online application form. For any questions, please reach out to recruitment@healthscope.com.au

More Information: Our commitment to quality and safety for our patients, staff and visitors is our highest priority. Applicants will be required to provide a current National Police check, WWCC (where applicable) and Evidence of right to work in Australia prior to appointment. Staff in patient contact roles will be required to provide proof of immunity to specified infectious diseases as a Category A Healthcare worker.