210000ST Requisition #

  • Supportive Management  
  • Close to public transport
  • Experience in a similar role
Friendly, resourceful, vibrant communicator with a “can-do” attitude- Is this you?   Nepean Private Hospital is seeking to appoint an Executive Secretary to join our dynamic and professional team. This is a great opportunity for individuals with excellent customer service skills to step into a rewarding career.
You will be an intricate part of the Executive Unit, who will be seen as the Executive Receptionist. The role has a high administrative component as the payroll liaison, along with assisting Department Managers.
As an Executive Secretary your responsibilities will include:
  • Secretarial assistance to the Executive Team
  • Executive Unit Reception duties
  • Manage diary appointments 
  • Conduct HR administration tasks including employee on boarding, employee contracts, visa co-ordination, e-learning co-ordination
  • Maintain HR file management and upkeep
  • Act as Payroll Co-ordinator for the hospital, including managing payroll enquiries, timesheet preparation and payslip distribution
  • Support with ACHS Accreditaton proceses and regulatory governance compliance

Nepean Private Hospital is located in the multi-cultural Western Sydney City of Penrith. The hospital is a modern 109 bed facility providing a wide range of health services to the local community since 2000 including: orthopaedics, spinal, gynaecology, ENT, plastics, urology and general surgery, endoscopy, cardiology, cardiac angiography and obstetrics. Nepean Private Hospital has eight operating Theatres, one hybrid/cardiac catheterisation theatre and an endoscopy suite, supported by a critical care unit which includes intensive care.

Nepean Private Hospital has established an excellent reputation in the community for its high commitment to customer service, staff satisfaction and quality improvement. 

To suceed in this role, you will be a team player with a strong focus on prioritising your day. 
Selection Criteria:
  • Certificate III in Business Administration is an advantage
  • Previous Executive experience in a Hospital/Healthcare environment is an advantage
  • Strong organisational and time management skills with the ability to multitask and work within a busy team
  • Excellent interpersonal and communication skills, with a high level of accuracy and attention to detail
  • Demonstrated high level of computer literacy including Microsoft Word, Excel packages etc.
  • Ability to work in a multi-disciplinary environment, with the ability to work with autonomously
  • Ability to manage a dynamic and changing environment
  • Professional and pleasant demeanour
  • Previous experience in marketing, social media and website co-ordination desired

Our commitment to quality and safety for our patients, staff and visitors is our highest priority.  Applicants will be required to provide evidence of a current National Police check (within the last 12 months), a Working with Children Check, Health Medical assessment and Immunisation serology results prior to commencement.

Applications close: 5th May 2021
For further enquiries: Gail Northam, Executive Assistant 02 4725 8600
To Apply: Please click on the 'Apply' button below to be taken to our online application form. Please include a cover letter and your CV along with the contact details of 2 professional referees.


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